CBCA BOARD OF DIRECTORS MEETING

May 23, 2010

Submitted by Chris Rogers

BOARD MEMBERS PRESENT:

Terrye Zaremba, President

Chris Savage, Vice-President

Charlie Anderson, Treasurer

Chris Rogers, Secretary

Pat McKnett, Trustee

Jim Powell, Trustee

Doug Crowe, Director

COMMUNITY MEMBERS:

Lolly Crow

Bettejane Middleton

Dale Middleton

Tina Murphy

MINUTES: The minutes of the last meeting, April 19, 2010, were approved. Thanks to Chris Savage for taking and recording the minutes in April!

TREASURER'S REPORT:

04/01/10 Balance = $ 8794.08

Total Deposits = 2790.82

Total Disbursements = 3375.00

04/30/10 Balance = 8209.09

Charlie Anderson reported that half of the cost of the repair of the stairs to the beach at Avenue D was paid in April. The remaining cost will be paid in May. The board voted to approve the Treasurer's report.

COMMITTEES:

Community Watch - Chris Savage reported that he attended the latest Community Watch meeting and the topic of discussion was gang activity in Calvert County. Due to recent increases in gang activity locally, the county has formed a new team whose purpose is to gather intelligence on gangs in the area. Chris noted that this team is separate from the Community Action Team (CAT). A Powerpoint presentation was given on known gang members. Citizens are encouraged to notify the Calvert County police department of any suspicious activity that they might observe.

Chris also discussed a new county-wde emergency notification system. Citizens may register to be notified either by telephone or email of county emergency situations. More information on the new system is available on the internet at www.nixtel.com.

Security - Following up on a previous board request that write-ups of security reports on Long Beach and Calvert Beach be standardized, Mr. Anderson reported that this has been done. Dale Middleton and Doug Crow brought up the fact that there has been an increase in late night activity near Avenue D and Beach Drive. Mr. Anderson will pass this along to the security patrol officers.

Boat Ramp Keys - Mr. Anderson said he has 39 remaining keys. There have been no problems with the locks at the boat ramp. Mr. Anderson will get the extra key from Jim Powell. There has been a problem with the SMECO lock and Mr. Anderson will look into it.

Beach Erosion - Terrye Zaremba contacted Dr. Dave Brownlee, Environmental Planner of the Calvert County Department of Planning and Zoning, for information about applying for tax district status. She said that Dr. Brownlee informed her that beach front property owners own the beach in front on their homes. These homeowners are eligible to apply to form a tax district. Mr. Anderson noted that this would include the Calvert Beach Civic Association which owns beach front at the boat ramp and 8 feet at the Avenue D stairs. Mrs. Zaremba reiterated that it is up to the residents to apply.

There was further discussion about obtaining and allocating funds. Mr. Crow said it may be the case that only the funds that the homeowners contribute will be made available to them for beach erosion projects. Pat McKnett and Mr. Anderson brought up the possibility of obtaining grant money. It was decided to discuss this further at upcoming board meetings.

At a previous meeting, the board agreed to send a letter to homeowners (or their estates) with information about the perilous erosion situation. In addition, residents have recently observed people climbing on the cliffs which is very dangerous. It was decided to discuss this further at the Annual Meeting which follows this board meeting.

OLD BUSINESS:

Newsletter - Mrs. Zaremba thanked everyone who submitted ideas for the spring newsletter. She especially thanked Mr. Anderson for his help in publishing/distributing the newsletter. For the first time, the newsletter included advertisements from local merchants, netting $530.00 for the CBCA treasury. The board voted to reimburse Mr. Anderson $390.29 for mailing costs.

Beach Cleanup - Mrs. Zaremba said there was a good turn out for beach clean up day on May 15, 2010. Mr. Anderson sent a thank you to all who helped.

Family Fun Day - The second annual CBCA Family Fun Day is scheduled for Saturday, June 26, 2010 (rain date on Sunday, June 27th). Mrs. Zaremba asked for help in providing food, paper goods, etc., and for ideas for activities. Several board members and meeting participants expressed ideas and will follow up on them with Mrs. Zaremba.

Annual Meeting - Today's board meeting will be followed immediately by the CBCA Annual Meeting and election of the new board of directors. Mrs. Zaremba reviewed the names of the candidates proposed for each board position to date. There are no nominees for one of the Director positions or for the position of Secretary. Mrs. Zaremba hopes that prospects will come forward during the Annual Meeting.

National Night Out - Mr. Savage reported that National Night Out is August 3, 2010. CBCA will participate along with the Long Beach Civic Association. Activities once again will be held at the LBCA Community Center.

NEW BUSINESS:

Dues Collection to Date - Mr Anderson reported that 61 homeowners have paid dues to date.

Avenue D Stair Repair - Mr. Anderson said that all repairs on the stairs have been completed. He was very pleased with timeliness and value of the contractor's work. The board voted to approve an additional expenditure of $115.00 to cover an unanticipated extension of the walkway leading to the stairs.

OTHER ISSUES:

Follow Up on Website - Mrs. Zaremba inquired about a previous item from last year's Annual Meeting that a list of community contacts be added to the CBCA website. Mr. Anderson said that this has been done.

Doggie Bags - Mr. Anderson said we are out of supply for the receptacle at the Avenue D stairs. The board approved the expenditure of $95.00 to replenish the supply.

Additional Items from the Treasurer - The board approved reimbursing Mr. Anderson $29.94 for website maintenance and $16.42 for supplies. Mr. Anderson informed the board that CBCA was included in a class action suit concerning overpayment of insurance. As a result, CBCA received a repayment of $106.83.

Thank You Letters/Parking Permits - Chris Rogers will send "thank you" letters to each homeowner who made donations to the CBCA along with the payment of their annual dues. Mrs. Rogers will assist

Mr. Anderson in mailing out the new parking permits to dues paying households. In addition, she will provide a note to be sent to each household who paid dues of $40.00 this year. The note will explain the typographical error in the newsletter (the dues are actually $45.00) and request the contribution of the additonal $5.00.

Avenue D Stairs - Mr. Powell brought up the potential for erosion causing problems under the stairs at Avenue D. He suggested that more be done to shore up this area (e.g., rocks). This will be taken up by the new board.

NEXT MEETING: To be determined by the new board following the Annual Meeting.